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Health & Safety Preparedness Plan

Download Pre-Arrival Form

After seeking guidance from our advisory board, parents, and camp doctor, we’ve come up with a detailed preparedness plan that we believe will ensure our campers have their best summer yet!

This plan is based on expert guidance on COVID-19 provided by federal and state government and health professionals, including the CDC, Texas Department of State Health Services, and Dr. Furniss with the goal of providing a safe and fun environment for campers and staff.



✔ All campers and staff must submit their health forms and Pre-Arrival Form.

Download Pre-Arrival Form

✔ All health documentation will be reviewed. All decisions for level of risk will be made by Camp Huawni Lead Doctor and/or nursing staff.


✔ All staff must quarantine for at least 7 days prior to entering campgrounds.

✔ All staff will receive an in-person check up by Camp Huawni medical staff, testing for any symptoms related to COVID-19 in lieu of fever. Following this check up, every staff member is required to do a daily thermal scan, which will be logged.


✔ All campers must complete ONE of the following options prior to entering campgrounds:

Option 1: 10-Day Quarantine - We define self-quarantine as limiting exposure to non-family members, wearing a face mask around non-family members, avoiding large crowd gatherings, and limiting unnecessary travel.

Option 2: COVID-19 Test - No sooner than 1-3 days prior to your child’s arrival at Camp Huawni, a COVID-19 test (recommended PCR now available at most major pharmacy chains) may be completed AND coupled with a shorter self-quarantine post-test. You must bring a copy of the negative COVID-19 test result with your Pre-Arrival form.

Option 3: COVID-19 Vaccine - If your child has been vaccinated for COVID-19, please bring a photocopy of your child’s COVID-19 Vaccination Record Card with your Pre-Arrival form. It is suggested that vaccinations should be completed two weeks prior to your child’s camp session.

✔ For any parent that is high-risk for COVID-19, please stay at home and make drop-off arrangements with another family member.

✔ On Opening Day, all campers upon immediate arrival will stay inside their vehicles where they will then receive a thermal scan and asked if they have had any sickness or fever in the last two weeks.

✔ All campers must have their Pre-Arrival Form printed, completed, and ready to present during check-in. We will not permit any camper without this form to attend their session.

Download Pre-Arrival Form

✔ Parents at camp will not be allowed inside any buildings at check-in or closing, including cabins, with the exception of a designated location for restroom use that will be regularly sanitized during arrival and closing celebrations.

✔ Medical check-in will be done outdoors.

✔ Trunks/luggage will be disinfected.



✔ For safety, we will have a closed campus throughout the summer except for Opening and Closing Day when campers are being dropped off and picked up. Our vendors (ex. food supplier and shipping carrier) have also agreed to follow our preparedness plan.


✔ Staff will perform daily temperature checks on all campers and counselors by the end of breakfast period. Temperatures are logged daily. Any camper or staff with a fever over 99.5°F will receive a second temperature check. If reading persists, camper or staff will receive a test for COVID-19.

✔ Any camper or staff, at any point during the week, that exhibits symptoms related to COVID-19 in lieu of fever (shortness of breath, fatigue, loss of appetite, etc.) will be tested.


✔ All hand washing stations and sanitation dispensers are strategically located throughout camp and properly restocked and disinfected daily.

✔ Hand washing and hand sanitizing is required before and after every meal period.

✔ Several times throughout each day, all cabins, dining hall, kitchen, health clinic, and public restrooms are sanitized with EPA-approved disinfectant spray in addition to EPA-approved sanitizer spray currently used.

✔ Hand sanitizing is required at the beginning and end of each activity period by all campers and staff. All workspaces and equipment are disinfected several times daily.

✔ Daily morning cabin cleanings will include use of EPA-approved disinfectant spray or wipes of all commonly-touched surfaces (bathrooms, door knobs, bunk rails). Another surface disinfection will happen before dismissal from afternoon rest period.


✔ All indoor events are moved outdoors and coordinated to have smaller groups as well as appropriate social distancing between groups. Meal periods will maintain spacing, and all camp meals are served individually instead of family-style.


✔ A final temperature check will be conducted during Saturday breakfast.

✔ Luggage are disinfected before returned to campers with parents/guardians.

✔ A registered nurse will be available at each youth camp through Closing Day to address any parent concerns or questions.

✔ For any parent or household family member that is high-risk for COVID-19, please stay at home and make pick-up arrangements with another family member. We strongly advise that your camper then quarantine for 14 days post-camp.

✔ A follow-up email will be sent to all parents after their week of Camp, providing them with symptoms for them to monitor and a method for communicating back to Camp Huawni if their child is sick immediately after camp.